A TC's Guide to Planning a Rally/Caravan
Posted 13 February 2010 - 02:15 PM
So no excuses get out their NATCOA friends and camp on.
HOW TO PLAN A NATCOA CAMPING EVENT
1. A year to 9 months out
a. Think about where you want to camp at.
b. What is there to do there? Is there a local event or something to visit?
c. Is there a group site? (We are love to be grouped together)
d. Find out what’s need to reserve the group site or a group of single sites.
e. What date? Is there any Holidays American or Canadian connected to your dates?
f. Is there a place to hold a potluck? This clubs loves to do is eat good food together.
2. 9 months to 6 months out
a. Post on the forum asking “who’s interested?” Give them the, what when and where.
b. A lot are concerned about the cost per night camping and is a campfire allowed.
c. Give them a deadline to post if their interested.
3. 6 months to1 month out
a. Reserve the campsites for the committed campers. Tell the campground each camper will pay their balance upon arrival. There will always be late comers; I try to get them in, even if they are not camping next to the group.
b. Depending on how much money is needed to reserve need campsites, I collect a deposit from committed campers and reserve the sites. Post the balance due amount on the forum.
c. Let the NATCOA BOD know of your intent to put on a rally or caravan so you receive your club support. (Contact Treasure currently Dan Quinn)
d. Start a potluck signup sheet on the forum, Create a theme. Everyone has their special food item they like to make.
4. 1 month to the day of the event
a. Stay in touch with the camp ground and check they have an accurate number of site reserved.
b. Use your club support and put together the drawing prizes. I like to keep a local theme to the gifts. To support your area. We have used gift bags. Do not be afraid to ask for donations too.
c. On the first night you will need to announce the time and place of the potluck to the group.
02/13/2010 1st draft A work in progress project to help my TC friends.
Gary aka Camptoboat
2006 Citation 1050 rear kitchen, refer & dinette slide (Roy Robinson Marysville, WA.), Laptop and MS Street and Trips w/GPS navigation.
Torklift Fastgunns, Wobbl-Stoppers on front jacks, Dish network, 20� LCD w/DVD TV, Honda EU2000i. Prosine 2000 inverter/charger.
1992 Maxum 19' bowrider
Posted 13 February 2010 - 03:07 PM
2006 snowriver 8'10" ....2006 dodge quad cab 4x4 dsl auto . . 2006 jeep grand cherokee limited 4x4 jim ..nancy..& ( a shitsu named heiko )
Posted 13 February 2010 - 06:33 PM
The idea would be the same as the Oregon caravan posted over on RV.net
Washington lacks N/S highways in the mountains north of Rainer Ntl Park, so the trip would have a lot more back and forth.
What I'm kicking around is going between Mt. St. Helens and Mt. Adams, though Rainer Ntl Park, Stampede Pass, back across Steven's pass, Mountain Loop highway to Concrete and then back across on 20.
I'm thinking of sometime in mid to late August.
Posted 13 February 2010 - 07:43 PM
2014 Snowriver 234RBS
Posted 20 March 2013 - 08:13 PM
If the organizer(s) create a 'volunteer' list ahead of time, they will not have to try to do so many things themselves.
Registration table/Checkin table near the front office, volunteer shifts with someone always there to hand out packets, etc.
Pot luck dinner. Need x volunteers to arrive at xx p.m.
Campfire, create a few volunteer positions for that.
Raffle, create some volunteer positions for that.
Parting breakfast, etc.
Caravan, have someone designated the lead and the follower RV.
Information volunteer, to get proper names/addresses/emails/phone numbers of all guests.
Posted 21 March 2013 - 04:53 AM
I have found that people ask what they can do to help during the rally. I have taken some up on the offer. i guess i expect my wife and i to do the work as the host to a rally. preplanning to have things laid out makes it less confusing and pretty relaxed for the host. i spend a ton of time getting things laid out before the rally happens. i found that having an information sheet in a welcome bag showing the plans for the rally really helps too. although i have thought about having a dry erase board with the agenda on it too.
i will say this...im happy that all the rigs will be in one close area for the Montana rally this year. i put a lot of miles on walking around the campground to greet everyone who showed up last year.
somethings may be done differently (which i think makes it more variety and good) between rallies but ive never seen anyone having a bad time at one. i know i purposely do some different things with a rally just for that reason. really though, they are all the same....its people getting together and having a great time.
love everyday like you won the lotto.
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